Document sharing software lets multiple users collaborate on a document at the same time. This helps to reduce the risk of miscommunication and helps accelerate the process of turnaround.
Online document sharing can be done using any device with an internet connection. It also eliminates the need to store hard copies, and reduces the size of documents.
There are many ways to share files including using FTP and SFTP, cloud storage solutions such as Box, and P2P networks however, the most effective document sharing software has centralized management interfaces with security features for encryption and data-in-transit security, and real-time synchronization.
Project managers should also look out for features like control of version and history as well https://www.sharingvirtual.net/pros-and-cons-of-document-sharing-online/ as collaboration detection to make it easier to keep track of changes and to ensure that everyone works on the most current draft. It is also simple for teams to communicate with documents when they are able to comment and assign tasks.
ClickUp is a project management tool with document sharing capabilities. Its granular permissions let users choose who gets to view files, edit or delete them and let them see who’s editing in real time. Its file syncing feature keeps the latest version of files that are mirrored across every device, while its collaboration detection feature lets users know when others view or comment on. The software also has an extensive library of wikis, notes and spreadsheets that can help teams keep projects on track.
