It is essential to establish an organization that keeps the discussion focused and productive during a remote board meeting. It’s easier to keep the discussion going when participants have a clear agenda. It’s also helpful to provide the agenda along with any related documents to attendees prior to the meeting through a secure online board portal to allow them to note down notes and add items to the agenda and review them before the meeting begins.
Limiting distractions is another way to ensure a successful remote board meeting. Participants should take the call in a calm environment, such as a home or office. This will reduce the chance that they’ll be distracted and miss important points that are being discussed during the call.
Additionally, it’s an excellent idea to ask participants to turn off their microphones if they’re not speaking to reduce background noise that could distract the meeting. The designated minute-taker must record all motions verbatim and include who made the motion as well as who seconded it. This is crucial to keep a clear record of the meeting that can be used for documentation or legal reasons down http://www.boardgreenroom.com/ the road.
In addition, it is important to stick to the time limitations you set for each agenda item to prevent the meeting from getting bogged down in a way that isn’t needed. You can help promote a productive gathering by encouraging attendees to leave ad-hoc topics in a parking space to ensure they don’t interfere with the main discussion.
